The line-up is in a spreadsheet, shifts in a group chat, the guest list somewhere else. And on Sunday someone works out by hand whether Friday made money.
Venuewand ties all the work to one event: the programme, the people, the door and the numbers. The team finds what they need without asking, and you see the whole picture.
In the browser on phone, tablet and computer. Nothing to install.
Built in Estonia: Montonio payments, Compucash POS and Merit Aktiva accounting are already connected, alongside Stripe, PayPal and Google.
One night, start to finish
First, plan. Build the programme, confirm artists, contracts and riders. The details stay with the event.
Then prepare. Publish shifts, guest lists and opening tasks.
At night, run it. Scan tickets, count guests, log incidents.
In the morning, understand. Revenue, costs and hours in one report.
Does the night pay for itself?
- Revenue per guest€24.60
- Total costs€1,510.00
- Break-even point62 guests
The night breaks even at guest 62. Every guest after that brings €24.60 profit.
Revenue per guest = ticket + bar spend × margin. Break-even point = costs ÷ revenue per guest. After the night, the actual guest count from the door replaces the forecast.
Everything on one event
- Line-upMarten Lepp, 01:00–03:00Request sent to the agentRequest
- Shifts8 shifts · bar, door, cloakroomNot visible to staff yetDraft
- DoorInside 214 / capacity 400All scans syncedOnline
- Tickets180 sold · €2,160.00Money goes to your own payment provider account€12
Sample data
Everything on one event
Artists get confirmed in one place.
Fee, contract, travel, hotel and rider sit on the booking. The artist and agent get a private link with their details, and the day sheet builds itself from data you already have.
Every shift starts clear.
Publish the schedule, share changes and opening and closing tasks. Staff see their shift on their phone, swap it with a colleague and clock in from there.
The door keeps moving when the signal drops.
Scan tickets and guest invites with a phone, search by name, count people in and out. In offline mode counting continues and syncs when the connection returns. A ticket used twice gets caught.
Sell the ticket, keep the customer.
Tickets are sold through your own payment provider and the money goes straight to you. Buyers get their ticket in Apple or Google Wallet, and after the night a request to rate it from 1 to 5.
One weekend.Everything you need.
Try two weekends- Purchase invoice read inSnap the invoice and AI reads the lines and totals.Max
- Artist day sheet sentSet time, hotel and contacts come from the booking.Pro
- Opening checklist doneBar, cloakroom and security checks ticked off on a phone.Starter
- Doors openScanning, guest list and guest count.Starter
- Till closedA cash difference over €10 alerts the manager right away.Pro
- Venue hire enquiryThe public form brought an enquiry for 60 guests. The quote goes out by email.Pro
- Marketing images readyAn Instagram post and story are made from the event details.Pro
- Shift handed to a colleagueA staff member offered the shift, a colleague took it, the manager approved.Pro
- Message to the whole teamGroup chat with invited staff, push notification to their phones.Starter
- Tips splitBy hours worked, to the cent. Everyone sees their share.Max
- Night reports readyTickets, bar, costs and profit for both nights.Pro
- Promoter settlement approvedThe numbers are locked and the PDF goes to the promoter.Max
- Nights comparedWhich artists and genres brought people and money.Pro
- Feedback request sentTicket buyers rate the night and leave a comment.Pro
- Accounting preparedPurchase invoices and revenue to Merit Aktiva or as CSV.Max
On the right is the plan that includes the feature. During the trial every feature is included.
Connects to whatyou already use
| Area | Service | What it does | Plan |
|---|---|---|---|
| Payments | Montonio | Ticket sales by bank link, money to your account | Pro |
| Stripe | Card payments, Apple Pay and Google Pay | Pro | |
| PayPal | Ticket sales with a PayPal account | Pro | |
| POS and stock | Compucash | Bar sales and cost of goods into the night report | Pro |
| Accounting | Merit Aktiva | Purchase invoices and revenue straight to the books | Max |
| CSV export | SmartAccounts, Xero and Excel | Max | |
| Google Calendar | Events in the venue calendar automatically | Pro | |
| Gmail | Invites, contracts and tickets from your own address | Pro | |
| Tickets | Apple and Google Wallet | The ticket in the buyer's phone wallet | Pro |
| Website | Events widget | Your programme on your website, WordPress too | Starter |
Shared work, controlled access.
Role-based permissions, two-step sign-in and data in the European Union. Personal data requests, retention periods and deletion are built-in tools, and a data processing agreement is in place.
For venues that sell tickets and book artists. Everything in Starter, plus ticket sales, artists and contracts, Compucash and stock, cash-up, night report and break-even, analytics, marketing images, Google Calendar and Gmail, shift swaps, venue hire and an offline door.
Start Pro freeTwo full weekends (Friday to Sunday) with every Max feature, no card needed.
Prices exclude VAT, which is added to the invoice. With three or more venues the whole subscription is 15% cheaper. You can change plans at any time; when you downgrade, your data stays and remains readable.
Ticket money goes straight to your payment provider account (Montonio, Stripe, PayPal). Payment provider fees follow your own agreement with the provider.
Founding clubs: −30%
The first ten clubs or bars get their first year 30% cheaper. In return we ask for honest feedback and permission to share your experience.
Book a 20-minute demoFrequently asked questions
Who is Venuewand for?
Nightclubs, bars, lounges and live music venues, including groups with several venues. The owner sees the numbers, the manager the schedule and the door, staff their own shift.
Does the team need to install an app?
No. Venuewand works in the browser on phone, tablet and computer. If they like, they can add it to their home screen and notifications arrive just like from an app.
Can I try it without real data?
Yes. When you create your account, choose “Try the demo club”: you get a separate sample club with events, artists, staff and shifts. Your real club stays untouched.
How does the trial work?
The trial lasts two full weekends, Friday to Sunday, and ends on the Monday after at 12:00. Every Max feature is included and you don't need a card to start.
Does the door work without internet?
Yes, on Pro and Max. Scanning and counting continue offline and sync when the connection returns. If two offline devices let the same ticket in, the double use is caught on sync.
Does it work for several venues?
Yes. Each venue can have its own currency and time zone, and on Max you see all venues in one overview. From three venues up, the whole subscription is 15% cheaper.
What languages is Venuewand in?
English and Estonian. Finnish, Latvian, Lithuanian and German versions are available and are being refined with local users.
Get started
Your next Friday, already added up. Try two weekends free and see what your night really earns.
No card needed. Every feature included during the trial.
Want to talk first? Book a 20-minute demo.